CUSA Clubs are an important part of the Carleton University community and they are governed by different CUSA bodies. CUSA Council delegates to the Clubs Oversight Commission the authority to provide oversight, guidance, support and accountability to CUSA Clubs. Specifically, the Commission oversees clubs certification, recertification, and funding procedures. They also review the Clubs Policy and its regulations. The Commission works with the CUSA Vice-President Internal and the Student Groups Administrator.

CUSA Club Bylaw

CUSA Club Procedures

Complaints

Do you have a complaint about a CUSA Club?

You can follow our CUSA Clubs Sanctioning Procedure to have this complaint submitted to the Clubs Oversight Commission for review.

1. The complaint should be highly detailed and include specific information:

  • Location of incident
  • Time of Incident
  • Citation of CUSA or Club Bylaw, constitution, policy, or procedure believed to be in breach
  • List of witnesses to the incident with contact e-mail addresses
  • A detailed description of the incident laid out chronologically
  • Any evidence (pictures, screenshots, signed testimonials, correspondence, documents, etc)
  • A recommended course of action
  • Contact information for the complainant (e-mail & phone number)

2. This complaint should be emailed to clubs@cusaonline.ca.

3. Upon submission, the complaint and all submitted information will be emailed to the Respondent(s) for their response. The Respondent(s) will be expected to submit their response to the complaint to clubs@cusaonline.ca.

4. After the Complaint and Response have been submitted, the Clubs Oversight Commission will review the documents. Complainant(s) and Respondent(s) should be prepared to attend meetings and/or provide supplementary documentation.

5. Afterwards, the Clubs Oversight Commission will provide a response. These can include sanctions such as:

  • A punitive letter of warning
  • Probation such that any further violation will result in escalating sanctions
  • Prohibition from exercising certain privileges afforded the club by CUSA
  • Executive or member specific prohibition from exercising certain privileges
  • Executive or member specific probation
  • Removal of an individual Club member or executive from the Clubs system
  • Mandatory training or education of club executives and/or members
  • A referral of the matter to the Carleton University Student Conduct process or Ombudsperson
  • Freezing of financial accounts of the Club
  • Decertification of the Club
  • In rare cases at the insistence of the complainant; restorative practices

Clubs are welcome to appeal the decision if desired (see below).

Clubs Oversight Commission Written Decisions

2022-2023:

2023-2024:

 

Clubs Oversight Commission Governance Documents

Appealing Decisions from the Clubs Oversight Commission

If you are not satisfied with a decision made by Clubs Oversight Commission, students can appeal to the Student’s Tribunal within 14 days of receiving a decision. Clubs can appeal on the following grounds:

  1. makes a mistake of fact;
  2. renders a decision that is unreasonable or disproportionate;
  3. makes a mistake of law;
  4. makes a mistake of both law and fact; or
  5. acts in a manner amounting to a miscarriage of justice

Please fill out this Application for Appeal from the CUSA Students’ Tribunal. 

This form is used to apply for an Appeal of a decision of a lower judicial body at CUSA. Applications may not be given leave (accepted) by the Students’ Tribunal. Decisions of the Students’ Tribunal are final unless overridden by Council.

Carleton University Policy Resources

Clubs Oversight Commission Members: 

Eman Elnaidany

Chair & Student Groups Administrator

Aiden Rohacek

VP Internal

Sam Easby

VP Finance

Carleton Squash Club

CUSA Club Rep

Carleton Lebanese Students Society

CUSA Club Rep

Public Affairs and Policy Managment Student Society

CUSA Club Rep

Dana Sayed Ahmed

CUSA Council Rep

Sarah El Fitori

CUSA President (non-voting/ ex-officio)